Small-Business Tax Organizer

Use this list to prepare business records before tax preparation or bookkeeping cleanup.

Business profile

Legal name, DBA, EIN and tax classification
Ownership percentages and owner contact information
States of operation and filing requirements
Prior-year returns and depreciation schedules
Accounting file access and year-end reports

Income and banking

Gross receipts and sales reports
1099 forms received
Bank, credit-card and merchant statements
Accounts receivable and customer deposits
Other business income

Expenses and payroll

Advertising, insurance, rent, utilities and software
Repairs, supplies, professional fees and bank charges
Travel, meals and vehicle records
Payroll reports, W-2s, 1099s and payroll tax filings
Contractor information and payments

Assets, debt and owners

Equipment and vehicles purchased or sold
Loan statements and interest
Inventory information, if applicable
Owner contributions, draws and distributions
Home-office and self-employed health insurance records
Estimated tax payments and retirement contributions

This checklist is general information. Your return or matter may require additional records. Do not email sensitive documents unless you are using an approved secure method.